π« Institution: Greenfield Institute of Technology
π Location: Pune, Maharashtra
π Before Implementation:
Greenfield Institute managed its library manually using registers and Excel sheets. Students faced long queues during book issues and returns, and tracking overdue books was a tedious process. Staff spent hours on inventory checks and data entry, leading to errors and inefficiencies.
π Challenge:
The library served over 1,500 students and had more than 10,000 books. Managing circulation, book availability, and student records became increasingly complex. The staff needed a faster, more reliable system to reduce manual work and improve user experience.
β The Solution: Implementing a Library Management System (LMS)
The institute adopted a cloud-based Library Management System developed as a part of an in-house student project. The LMS included features such as:
- Automated book issue and return using barcode scanning
- Real-time inventory management
- Email/SMS alerts for due dates
- Online search for book availability
- Admin dashboard with analytics
π‘ Results & Impact:
β±οΈ 70% Time Saved:
Book circulation became three times faster. Students could check book availability and reserve books online.
π§Ύ 90% Reduction in Manual Errors:
Accurate record-keeping minimized overdue fines and lost books.
π©βπ Improved Student Satisfaction:
Feedback showed a 95% satisfaction rate with the new digital system.
π Efficient Resource Management:
Librarians now focus on collection development and student support instead of repetitive clerical work.
π Conclusion:
The Library Management System revolutionized Greenfield Instituteβs library by making it smarter, faster, and more student-friendly. It stands as a testament to how simple digital transformation can deliver measurable benefits in education institutions.